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Staff Services Manager

County of Placer, CA

This advertisement was removed from the public listings on 2 Jan 18. It is no longer displayed in the public job search results.
Posted
In progress
Deadline
17 Nov 17
Salary
$38 - $46
Reference #
2017-11773-01
Job Function
Other, Non-Department Head
Type

Full Time

Related Topics

Finance and Budgeting
Job Location

175 Fulweiler Ave , Auburn, CA

Population

348,432

Type

County

Address

175 Fulweiler Ave
Auburn , CA 95603-4543

Form of Govt

Council-Elected Executive (County)

POSITION INFORMATION

Placer County currently has two vacancies in the Auburn area for the classification of Staff Services Manager, which include the following:

The Department of Health and Human Services is seeking a Staff Services Manager to supervise department support staff and develop and lead a number of critical initiatives, including department strategic planning, program performance management, legislative analysis, policy development, internal and external communications and program evaluation. The ideal candidate will have experience in the development and management of organization initiatives and will possess strong analytical skills. This senior level position exercises functional supervision over the department’s Public Information Specialist.

The Department of Public Works and Facilities is seeking a Staff Services Manager to provide functional supervision of the Department's human resource team and safety programs. The ideal candidate will lead a number of critical initiatives including the development and management of the department's safety program, policy development, and have strong analytical, communication, and writing skills. Additionally, the ideal candidate will be well-versed in supervision of staff, team-building, and disciplinary procedures.

DEFINITION

To plan, organize, direct, supervise, and manage the activities of a department-wide function or major service area; serve in an advisory role and provide highly responsible and complex professional assistance to executive management staff in areas such as organizational development, staffing, strategic planning, business processes, legislative analysis, and related areas; research and analyze departmental practices and procedures and develop recommendations for organizational, programmatic, policy, and procedural improvements and updates; coordinate assigned areas of responsibility as a representative of the department with other County departments and divisions and with external stakeholders.

DISTINGUISHING CHARACTERISTICS

The manager level recognizes positons that provide full and functional management responsibility for a division or program area within a department. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines.

This class is distinguished from the Staff Services Analyst, Senior by having substantive and significant management level responsibility over a specific area or specialty, including short- and long-term planning and development and administration of department-wide policies, procedures, and services. This class is further distinguished from the Administrative Services Officer series in that the latter has responsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting operations and budget preparation/monitoring activities for assigned department/division.

This class is distinguished from the Staff Services Analyst, Senior by having substantive and significant management level responsibility over a specific area or specialty, including short- and long-term planning and development and administration of department-wide policies, procedures, and services. This class is further distinguished from the Administrative Services Officer series in that the latter has responsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting operations and budget preparation/monitoring activities for assigned department/division.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

•Assume full management responsibility for assigned administrative, operational, and programmatic activities and analyses in assigned areas of responsibility including organizational development, staffing, department wide business processes, policy, procedural, and legislative analysis.

•Research and evaluate the effect of current and pending legislation affecting the department and County; prepare critiques and research papers; advise management and recommend and implement policy and procedural changes.

•Develop, recommend, and implement program goals and objectives within assigned department; oversee and participate in the development and implementation of strategies and work plans for the achievement of these goals.

•Provide leadership and supervision to professional, technical, and administrative support staff, either directly and through subordinate staff; coordinate staff training; participate in selection of staff; conduct performance evaluations; recommend and implement discipline procedures as appropriate; organize, assign, review, and evaluate work products, methods, and procedures.

•Contribute to the overall quality of the assigned areas of responsibility by developing, reviewing, and implementing policies and procedures to meet legal requirements and departmental needs; continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor the distribution of work, support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change; prepare various staff reports on operations and activities.

•Develop departmental standards for projects, programs, and studies including methodology, deliverable templates, and performance measurements.

•Provide consultation to meet staff needs including recommending, designing, and coordinating changes to both business practices and specific technology solutions.

•Represent assigned department on personnel matters such as staffing, recruitment, selection, classification; act as departmental liaison with the Human Resources Department; provide or coordinate staff training; assist in working with employees to correct deficiencies and/or implementing discipline procedures.

•Lead and participate in internal and interagency technical work groups to gather information for policy and decision making and to serve as an advisor in advancing and representing the priorities and interests of the department.

•Interpret departmental business needs and identify and analyze critical issues; recommend solutions and resolve complex problems; develop new processes and procedures to meet requirements and anticipated changes; advise staff and management on changes.

•Plan, organize, manage, and participate in conducting productivity and efficiency studies, performance audits, management reviews, and administrative analyses of organization systems and procedures; develop cost analyses and perform program evaluations; prepare complex analytical and statistical reports.

•Serve as a liaison between the department and federal and state legislators, other government entities, interest groups, and other stakeholders to advance and represent the priorities and interests of department and County.

•Develop consultant requests for proposals for professional services and administer the advertising and bid processes; evaluate proposals and recommend project award; negotiate contracts and agreements and administer same after award.

•Make presentations to the public, community groups, various committees, and elected boards.

•Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service.

•Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Five years of increasingly responsible work experience managing programs and/or conducting detailed analysis requiring the preparation and submission of findings with recommendations to executive management staff, including two years of supervisory responsibility.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public or business administration, political science, or a related field.

•NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

License or Certificate: May need to possess a valid driver's license as required by the position and in accordance with the California Vehicle Code. Proof of adequate vehicle insurance and medical clearance may also be required.

Placer County is an Equal Opportunity Employer.

How to Apply

https://www.jobaps.c..

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